House submission

To be able to start using a newly completed building, you need to perform the final step – obtain a Construction Completion Act or an approved declaration. This is commonly called house submission. House submission is the overall evaluation of the entire building construction, which is why for house owners this final stage is often a stressful process.

In most cases, the newly built or reconstructed building is assessed by a commission composed of representatives of various institutions. When performing this work, the commission must follow relevant legislation and verify that everything during construction was done according to the plan, and that the building can be safely and efficiently used.

Understanding that for many building owners this process is associated with never-ending procedures and loss of time, we offer to entrust the construction completion and house submission stage to us. We take care of all necessary documents and procedures to ensure that the documents of your residential house or other building are ready for legal registration in the Real Property Register.

We perform the work to a high quality and quickly, aiming for a comprehensive fulfilment of your needs.

House submission – construction completion act and declaration

Every newly built or reconstructed building is deemed completed only after the Construction Completion Act or Declaration is drawn up and later registered in the Real Property Register. This is regulated by Article 28 of the Law on Construction. The Construction Completion Act must be drawn up when completing the construction of special and non-special buildings, or the reorganisation of the joint engineering system of an apartment block. The Construction Completion Declaration must be filled in after completing the construction of a one- or two-flat residential house, an auxiliary building, after major repairs, installing engineering networks or other cases of non-complex building construction.

Inspection of the building

To ensure that the building has been constructed in accordance with the project solutions, the construction completion commission inspects the completed building. During the inspection the following checks are performed: the location of the building on the plot, the purpose of the building, the load-bearing structures and their layout, the external dimensions of the building.

It is also ensured that the building has sufficient sound and thermal insulation, that there is a possibility to easily exit the building in case of fire, that there is accessibility for people with disabilities, and that there are no dangerous spots where one could accidentally get hurt by falling or slipping.

Who forms the house submission commission?

In order to perform all required construction completion procedures, there is a permanently operating construction completion commission. Besides the representative of the State Territorial Planning and Construction Inspection, the commission is also formed from authorised representatives of the following institutions:

• Municipal administration;
• State Energy Inspectorate;
• Fire and Rescue Department;
• Environmental Protection Department;
• National Public Health Centre;
• Disability Affairs Department;
• State Labour Inspectorate;
• representatives of other institutions.

If the construction completion commission concludes that the building was constructed in accordance with the project solutions and other requirements of the Law on Construction, the Construction Completion Act is drawn up.

What documents are required for the construction completion act?

According to the second section of the Construction Technical Regulation STR 1.05.01:2017 „Construction Completion“, the following documents are required to obtain the Construction Completion Act:

• application to issue the act;
• building project;
• a free-form statement signed by the developer confirming that the project solutions have not been changed (if they were not changed);
• a free-form statement signed by the developer regarding changes made to the project, separately describing the essential changes of the project solutions;
• the document permitting construction;
• the list of documents to be submitted to the commission according to Annex 10 of the Regulation;
• the cadastral data file(s) of the building(s);
• a simple written authorisation by the developer to submit the application;
• the certificate of inheritance rights;
• the written approvals for the building project listed in Annex 6 of the Regulation;
• a copy of the contractor’s guarantee period obligations document;
• if maintained – the electronic construction work log;
• when completing the construction of new buildings – the technical passport of the building.

After the application is registered, the Inspectorate officer verifies the submitted documents, gathers the commission, and on the basis of the verification results issues the Construction Completion Act or refuses to do so. The issued Act is registered in the Real Property Register.

What documents are required for the construction completion declaration?

According to the fourth section of the Construction Technical Regulation STR 1.05.01:2017 „Construction Completion“, alongside the Construction Completion Declaration the following documents are submitted:

• the declaration with the details approved by the order of the Head of the Inspectorate;
• building project;
• the document permitting construction;
• the cadastral data file(s) of the building(s);
• control geodetic pictures of the underground utility networks;
• written consents of the owners (holders) of the neighbouring land plots according to Annex 7 of the Regulation;
• the written approvals for the building project listed in Annex 6 of the Regulation;
• geodetic pictures of the land plot with the buildings (when the cadastral data files do not specify the distances from the buildings to the plot boundaries and the height of the buildings).

After the application to approve the declaration is registered, the Inspectorate officer verifies the submitted documents and, based on the verification results, approves or refuses to approve the declaration. The approved declaration is registered in the Real Property Register.

Administrative liability

Natural and legal persons who violate the construction completion regulations are held liable in accordance with the laws of the Republic of Lithuania. For both natural and legal persons who have started to use a building without complying with the requirements of the Law on Construction, the municipal administration has the right to impose an administrative fine. The fine for a natural person can range from 140 to 1 500 euros, and for a legal person – from 1 448 to 7 240 euros.

The use of a not fully completed and unregistered building may bring not only administrative liability, but also other negative consequences to the building owner. In such a case, the Energy Distribution Operator may refuse to conclude an electricity or gas supply contract with the owner of the object, the National Public Health Centre may refuse to issue a hygiene passport, the waste management administrator may refuse to conclude a waste removal contract, etc.

Why is it worth entrusting the house submission process to us?

The construction completion – house submission process is long and challenging. It requires preparing many documents and maintaining contact with numerous specialists and state institutions. Without legal education and experience, this process can drag on, fail, or cost additional expenses.

• Our team consists of specialists with long-term experience who have encountered a wide variety of construction completion situations.
• We can submit both completed and unfinished construction projects.
• We take care of all documents required for this process.
• We work quickly and to a high quality standard – we deliver the prepared completion act or declaration on the same day it is received.
• If requested, we can also register it in the Real Property Register.
• We aim to fully represent and fulfil the client’s needs.

If you need a consultation on construction completion or house submission matters, or if you wish to order this service, please feel free to contact us using the contact details provided on this website.